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For our transaction set guidelines, please click on html or rtf to the right of the transaction number.
Envelope Information
(html) (RTF)

Inbound Receipts
856 (html) (rtf) (data)
944 (html) (rtf) (data)

invoices
810 (html) (rtf) (data)

Purchase Orders
850 (html) (rtf) (data)
861 (html) (rtf) (data)

Shipping advice
945 (html) (rtf) (data)

Inventory Adjustments
947 (html) (rtf)
Matrix

Inventory advice
846 (html) (rtf)

Co-Manufacturer Guidelines

Introduction

The purpose of this site is to describe the implementation of Co-Manufacturer EDI at The Hershey Company. This site will be updated as Hershey develops new EDI capabilities. For further information, email the technical contact for EDI/EC Customers.

Inbound Receipts (856, 944)

The Advance Shipment Notice (856) is sent from The Hershey Company to a Co-Manufacturer to notify the Co-Manufacturer of a shipment of product from any Hershey plant or warehouse.

When the product is received by the Co-Manufacturer, the Stock Transfer Receipt Advice (944) is sent from the Co-Manufacturer to notify Hershey that the shipment was physically received and to report the product and quantities actually received.

Invoices (810)

The Invoice transaction (810) is sent by the Co-Manufacturer to The Hershey Company relative to the billing for goods shipped to Hershey.

Purchase Orders (850, 861)

An informational copy of a purchase order (850) is sent from Hershey to a Co-Manufacturer. This informational copy of a purchase order is based on the actual purchase order that is sent to a Supplier by Hershey on behalf of the Co-Manufacturer. The product will eventually be shipped from the Supplier to the Co-Manufacturer.

When the Co-Manufacturer receives the products that Hershey ordered from the supplier, they will receive the product against the purchase order information that was sent from Hershey. The Co-Manufacturer will then send Hershey a Receiving Advice / Acceptance Certificate (861) transaction containing data which pertains to the receipt of the goods from the supplier.

Shipping Advice (945)

After a shipment is made by the Co-Manufacturer, the Shipping Advice (945) is transmitted by the Co-Manufacturer to notify Hershey that shipment was made and to provide information concerning the shipment.

Inventory Advice (846)

The Inventory Inquiry/Advice (846) being sent from the co-manufacturer to Hershey to report total inventory position at a specific time. Hershey will use this information to track warehouse lot numbers for the aged inventory reporting and retrieval system. The co-manufacturer will also use this message to report their Physical Inventory results back to Hershey, so Hershey can update the SAP R/3 system

 

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