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For our transaction set guidelines, please click on html or rtf to the right of the transaction number.
Envelope Information
(html) (pdf)

Invoice Copies
880 (html) (rtf)

Purchase Order Acknowledgment
855 (html) (rtf)

Purchase Orders
875 (html) (rtf)

Broker Guidelines

Introduction

The purpose of this site is to describe in general the implementation of Broker EDI transactions sets used at The Hershey Company. This site will be updated as Hershey develops new EDI capabilities. For further information, email the business contact for EDI/EC brokers.

Broker Transaction Sets

Hershey uses the following 004010 EDI transaction sets with its broker community:

  1. 855 (Purchase Order Acknowledgment) – This transaction set is used to notify the broker of a submitted order to Hershey by one of its customers. The 855 will contain only the items that the broker is responsible for and total quantity and amounts will be for the entire order.
  2. 880 (Invoice)– This transaction set is used to communicate to the broker the items the customer is being invoiced for. The 880 will contain only the items that the broker is responsible for and total quantity and amounts will be for the entire order.
  3. 875 (Grocery Products Purchase Order) – The broker when submitting orders to Hershey will transmit an 875.

Testing Procedures

  1. 855 & 880’s – No official testing will be done with these transaction sets. When the broker is ready to receive in a production environment Hershey will begin transmitting them.
  2. 875’s – Hershey will receive a minimum of 2 test orders to our test mailbox. After successful test results parallel testing with then begin. Parallel testing will consist of a minimum of 2 live orders, which will be sent to Hershey’s production mailbox. These orders will also be faxed. If the orders move through Hershey’s system successfully a go live date will be established.

Move to Production

When the carrier has successfully completed both phases of the 875 testing a go live production date will be established. On this date Hershey will begin receiving all purchase orders via EDI.

Overall flow of transactions

  1. Hershey will receive an 875 from the broker and transmit a 997 in return.
  2. Hershey will transmit an 855 to the broker and expect a 997 in return.
  3. Hershey will transmit an 880 to the broker and expect a 997 in return.
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